Need to Improve Productivity in the Workplace? Find Out How
Productivity has a direct correlation to efficiency. That is, an increase in productivity without spending a lot, means efficiency has been achieved. How productive an office, however, depends on the performance of its employees, which means efforts to increase output should be directed on staff's welfare and satisfaction.
How can this be achieved?
Provide essential tools and equipment
How can employees work quickly and efficiently without the things they need? As simple as providing office stationery and writing implements can already help in getting things done. What more if electronic equipment are also supplied? Smartphones, laptops or computers, digital recorders, PDAs and the latest software are just some of the tools that can increase productivity. Also, it wouldn't hurt to provide them with some items for entertainment during breaks, such as an Ibanez electric guitar from Port Mac.
If your business uses a significant amount of paper, a scanner app can create digital files of your documents and they can be stored online for your convenience. This means that you will have backups of all your files in the event some important documents are lost.
Create the ideal workspace
There are a lot of things that a worker needs, but the 3 things that make a difference to their working life are (1) more natural light, (2) effective heating and conditioning, and (3) effective use of office space. Although employees welcome the latest technology, high quality office design and proper office fit-outs are what their dream office is made of. This is where the following companies can provide the required products and services:
- Ideal Furniture - office chairs in Sydney along with other furnishings are provided by this company.
- Hurdleys Office Furniture Online - supplies a wide range of furniture items from ergonomic chairs to pod desks.
- www.commercialtraders.co.nz - sells office furniture in Auckland, Wellington, Rarotonga and other areas in New Zealand.
- www.spacehospitalityfurniture.com.au - offers furnishings designed for the hospitality industry.
- Ellis Outdoor Furniture in Melbourne - with these, you can provide employees a spot outside of the office to relax and unwind during breaks.
- Business Furniture from Vision Corporate Interiors in Melbourne - perfect for creating an innovative and ergonomic office.
- My Furniture Store Chest of Drawers – great for organising and styling up your office.
- Industrial cleaning in Sydney by Showpiece Services - high quality service by a family-owned professional company.
Make them accountable
It's important for employees to be aware that they're accountable for their actions and decisions, and that there's no room to pass the blame to someone else. Creating this type of culture will make staff more meticulous about doing their job and cautious about making decisions. This, in turn, will make them more productive and less reckless.
To equip your employees with the confidence they need in making independent, sound decisions, they should have the appropriate training necessary to boost their skills and knowledge. For example, your telephone staff, receptionists and even your sales team can enrol in a New Horizons customer service course to help them relate to their clients better.
Keep an eye on the progress of various projects
Despite encouraging accountability, there are times when staff becomes complacent. This is where employers and team leaders need to follow up on the progress of a particular project. Giving staff the sense that someone cares about what they're doing, will make them more productive. This is especially important when your employees are working as a team. If you're searching for team building programs, visit www.hiddendoor.com.au at once.
Most importantly, following up enables a company to avert possible disasters and errors before it's too late. By checking up on people, there's a higher chance to salvage a situation as well.
Keeping an eye on employees can prove beneficial, but not when employers or managers are constantly breathing down their necks. Micromanaging curtails a staff's freedom to think, speak and work in their own style. When they can't adopt better ways to deliver results, productivity will suffer. No one can be efficient when they're being controlled like a puppet. When this happens, job dissatisfaction follows.
By following the tips listed above, a company can be highly efficient because employees are productive. This equates to higher revenue, which every entrepreneur dreams of achieving. Check out these resources for more business ideas: